Order letters are written to assign orders for goods or items They are written in a very well-formatted and specific manner. They are quite common and are written on daily basis. The language of the letter is very formal. You should be very careful to impart complete and accurate information because incomplete information results in delayed deliveries. Moreover, these letters are to be written to the point only. You don’t need to add any extra information.
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Latter Of Placing Order Class 11 CBSE Format, Topics, Examples, Samples PDF
Placing Order Format
Address Given Date Ref. No. _____________ The manager Name of the company Address of the company Dear Sir/Dear Madam Subject: _____________Body of the letter:
Yours faithfully |
Letter of Placing Order Class 12 Questions and Answers CBSE
Question 1.
You are Neeraj/Neeraja Shekhar, Principal, Vasant Public School, Pune. Your school has just started a music department. Write a letter to the Manager of Melody House, Pune, wholesale suppliers of musical instruments, placing an order for musical instruments for the school. Ask for a discount on the catalogue prices. (120 – 150 words).
Answer:
Vasant Public School
Ramdaspeth
Pune XXXXXX
2 March 2018
The Manager
Melody House
Shivaji Peth
Pune XXXXXX
Dear Sir
Subject: Order for musical instruments
We wish to place an order for musical instruments for our school’s newly started music department. The details of the order are as follows:
Name of the Musical Instruments | Quantity |
Sitar | 2 |
Drum set | 2 |
Guitar | 3 |
Tabla | 6 |
Piano | 1 |
Violin | 4 |
Flute | 10 |
Kindly find enclosed a cheque (No. 215272 dated 1 March, 2018) for ?50,000 drawn on XYZ Bank, being the advance payment against the above order.
You are requested to have the above items neatly packed and sent through your own transport. The delivery should be made within one month of receipt of this order by your company.
The items shall be delivered to the school in perfect condition. The balance amounj shall be paid by cheque within a week of the receipt of the above goods by us. We would request you to give us the trade discount on the catalogue prices.
Yours faithfully
Neeraj Shekhar
Principal
Question 2.
You are Nalini/Vishal, Hostel Warden, Zennith Public School, Kosikalan, Uttar Pradesh. Write a letter to the Sales Manager, Bharat Electronics and Domestic Appliances Ltd., New Delhi, placing an order for a few fans, microwaves, ovens and geysers that you wish to purchase for the hostel. Also ask for discount permissible on the purchase.
Answer:
Zenith Public School
Nehru Road Kosikalan
Uttar Pradesh XXXXX
Ref. No.: 9365/16521
26 January 20XX
The Sales Manager
Bharat Electronics and Domestic Appliances Ltd.
Daryaganj
New Delhi 1100XX
Dear Sir
Subject: Order for domestic appliances
We are pleased to place an order for the following items. Kindly send these at the above mentioned address through transport carefully as per the prices already negotiated.
Name of the Items | No. of Items | Brand |
Fans 48″ | 50 | Bajaj |
Microwave oven | 25 | LG |
Bulbs 60 W | 100 | Philips |
Tubelights 40 W | 100 | Nova |
Kindly ensure that all the items are in good condition and packed properly. The items must be delivered within 15 days of the issue of this letter. Any damage charges during transportation will be borne by you. Further kindly note that the transportation will be paid by you.
Yours faithfully
Nalini
(Hostel Warden)
Question 3.
Write a letter to Lightways Sports, Amarrpalli, Thane, placing an order for sports articles (Minimum 4) to be supplied to your school, ABC Matriculation School, Civil lines, Pune. Sign as Ravi/Raveena, Sports Secretary.
Answer:
ABC Matriculation School
Civil Lines,
Pune XXXXXX
Ref. No.: 9365/16521
19 January 20XX
The Manager
Lightways Sports
Thane XXXXXX
Dear Sir
Subject: Order for sports goods
This has reference to the quotation dated 19 December 20XX, given by your sales agent. We agree to it and hope ,that 10% discount, that is permissible to educational institutes, will be given on our order. Please send the following items on the above mentioned address.
Name of the Items | No. of Items | Remarks |
Football ‘ | 10 | Adidas |
Cricket balls | 10 | Leather |
Tennis balls | 20 | Vicky (brand) |
Cricket bats | 10 | Adidas |
Kindly ensure that all the items should be in good condition and packed properly and delivered within a week. The payment will be made by cash once the items reach us. Any damage during transportation will be your responsibility. Further please note that transportation chargers shall be to your account.
Yours faithfully
Raveena Khanna
(Sports Secretary)
Question 4.
You are Kavita Puri, computer incharge of DPS. Your school wishes to buy 20 computers and computer accessories from Apple Inc., 126, Ambience’s Palace, New Delhi. Draft a letter placing order giving all the specifications of the product and its quality.
Answer:
Delhi Public School
Mathura Road
New Delhi 1100XX
20 January 20XX
The Proprietor
126, Ambience’s Palace
New Delhi 1100XX
Dear Sir
Subject: Placement of order for computers and their accessories
This is to inform you that our school management has decided to place an order with your company for the supply of computers and computer accessories.
All the products should be genuine Apple. The price quotation submitted by your agent has been approved and the institutional discount of 10% offered by you has been accepted. Kindly send the following items on the above mentioned address.
List of Items | Apple Computer 16 | Apple Headphones | Apple laptop | I-pad |
No. of Items | 25 | 15 | 20 | 18 |
Kindly make it convenient to send the delivery within 15 days of the issue of this letter. I am sure proper packing of the computers will be taken care of and responsibility for the damage caused during transportation shall rest with you. I hope future repairs and maintenance of the items will also be provided by you promptly and satisfactorily. The payment will be made through a crossed cheque to your agent on receiving the delivery. As negotiated earlier, the company will bear the transportation charges.
Yours faithfully
Kavita Puri
(Head of Dept)
Question 5.
Write a letter to the Municipal Officer of New Town, North East District, about the dilapidated condition of public monuments requesting him to take urgent steps for the preservation of this valuable heritage. You are Avantika/Amar, 10, Civil Lines, New Town.
Answer:
10, Civil Lines
New Town
Delhi 1100XX
25 January 20XX
The Municipal Officer
New Town
North East District
Delhi 1100XX
Dear Sir
Subject: Preservation of public monuments
I would like to draw your attention to the deteriorating state of historical monuments in the city. Despite several complaints, no action has been taken till date. Most of the monuments are in a pitiable state. There is no proper maintenance of these monuments. These have not been cleaned properly for years and there are heaps of garbage lying here and there. People spit on the walls and relieve themselves unchecked.
These monuments are part and parcel of our cultural heritage and need to be preserved and taken care of. Proper maintenance of these monuments should be our prime concern.
I hope speedy remedial action will be taken to preserve these monuments.
Yours faithfully
Avantika Verma
Question 6.
As head of the music department of your school, write a letter to Symphony Music House, placing an order for some music instruments. You are Saumya/Shivam Mishra of MBD School, Najafgarh, New Delhi.
Answer:
MBD School
24, B Block
Najafgarh
Delhi 1100XX
20 January 20XX
The Proprietor
Symphony Music House
Connaught Place
New Delhi 11Q0XX
Dear Sir
Subject: Placement of order for musical instruments
This is to inform you that our school management has decided to place an order with your company, for the supply of music instruments. The price quotation submitted by your agent has been approved and the institutional discount of 10 per cent offered by you has been accepted. The list of items is given below.
List of Items | No. of pieces |
Sitar | 5 |
Harmonium | 10 |
Tabla | 4 |
Tanpura | 6 |
Guitar | 2 |
I am sure proper packing of the instruments will be taken care of and the responsibility of any damage caused during transportation, shall rest with you. Kindly make it convenient to send the delivery within 15 days. I hope future repairs and maintenance of the pieces will be provided by you promptly and satisfactorily.
The payment will be made through a crossed cheque to your agent just after the delivery. As negotiated earlier, the transportation charges will be borne by the company itself.
Yours Faithfully
Saumya Mishra
Head of Dept (Music)
Question 7.
You are the librarian of Amla Public School. You had placed an order for textbooks with Dhanpati and Sons. Since the books did not arrive on time, you have decided to cancel the order. Write a letter to the Manager, Dhanpati and Sons, Chennai, cancelling the order.
Answer:
Amla Public School
5, Anna Durai Road
Chennai XXXXXX
26 January 20XX
The Manager
Dhanpati and Sons
19, M.G.R. Road
Chennai XXXXXX
Dear Sir
Subject: Cancellation of order
I hope that you are in receipt of our order No. A/27/2/04 dated 20 December 20XX for the supply of 200 copies of MA Kalam’s Accounting, by 10 January 20XX. I regret to inform you that the delivery has not been made till 25 January. We have no option but to cancel the order. We request you to kindly treat the order as cancelled.
I expect a written confirmation of this cancellation from you and a full refund within 7 to 10 days. Please find enclosed a copy of invoice.
Yours faithfully
Radha Rani Aggarwal
(Librarian)
Encl. Photocopy of invoice