E-Mail Writing For Class 12 Format, Examples, Topics, Exercises

E-Mail Writing For Class 12 Format, Examples, Topics, Exercises

Email writing is an essential skill for students to learn as it is a common mode of communication in today’s digital age. In this article, we will discuss the format, examples, topics, and exercises for email writing for class 12 students.

Also Read: Email Writing for Class 6 

Format For Email Writing

1. Subject Line: The subject line should be clear and concise, and it should summarize the content of the email.
2. Salutation: The salutation should be formal, and it should address the recipient appropriately.
3. Body of the Email: The body of the email should be divided into paragraphs, and it should include the following:

  • Introduction: The introduction should be brief, and it should provide context for the email.
  • Purpose: The purpose of the email should be clearly stated, and it should be easy to understand.
  • Details: The details of the email should be presented in a logical and organized manner.
  • Conclusion: The conclusion should summarize the email’s main points and provide a call to action.

4. Closing: The closing should be polite and professional.
5. Signature: The signature should include the sender’s name and contact information.

Format For Email Writing

Examples of Email Writing:

Example 1: Email to a Teacher

Subject Line: Request for Meeting

Dear Ms. Smith,

I hope this email finds you in good health and high spirits. I am writing to request a meeting with you to discuss my progress in your class.

As you are aware, I have been struggling with the coursework, and I would appreciate your guidance on how I can improve my performance. I believe a meeting with you will be beneficial to my understanding of the subject matter.

Please let me know when you are available to meet. I am available most afternoons after school.

Thank you for your time and consideration.

John Doe

Example 2: Email to a Business Colleague

Subject Line: Follow-Up on Meeting

Dear Mr. Brown,

I hope this email finds you well. I am following up on our meeting last week regarding the project we are working on.

I would like to reiterate the points we discussed during the meeting and confirm our next steps. We agreed to submit the proposal by the end of this week, and I would like to know if there are any updates on your end.

Please let me know if you need any assistance from my side. I am available to provide support as needed.

Thank you for your time and cooperation.

Best regards,
Jane Smith

Example 3: Email to a Friend

Subject Line: Catching Up

Dear Mary,

It has been a while since we last spoke, and I hope this email finds you well. I have been thinking about you and wondering how you have been doing.

I would love to catch up and hear about your life since we last spoke. How has work been? Have you taken any exciting trips lately?

Let’s plan a get-together soon. I am available next weekend if that works for you.

Take care, and I hope to hear from you soon.


Topics for Email Writing:

  1. Job Application: Write an email to apply for a job.
  2. Business Proposal: Writing an email to propose a business idea.
  3. Complaint: Writing an email to complain about a product or service.
  4. Invitation: Write an email to invite someone to an event.
  5. Thank You: Writing an email to express gratitude.
  6. Follow-up: Write an email to follow up on a meeting or conversation.

Exercises for Email Writing:

Exercise 1: Write an email to your teacher requesting an extension on a project deadline.

Exercise 2: Write an email to a business colleague proposing a new project idea.

Exercise 3: Write an email to a customer service representative complaining about the poor service you received at a restaurant.

Exercise 4: Write an email to a friend inviting them to your birthday party.

Exercise 5: Write an email to a professor thanking them for their guidance throughout the semester.

Exercise 6: Write an email to a client following up on a meeting to discuss a project.


Email writing is a crucial skill for students to learn in today’s digital age. By following the format outlined above and practicing with different topics and exercises, students can improve their email writing skills and effectively communicate with others through email. Remember to keep the email concise, clear, and professional while maintaining a polite tone. With practice and dedication, students can become proficient in email writing and excel in their future academic and professional endeavors.