Letter Writing Class 12 Format, Examples, Samples, Topics

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Letter Writing Class 12 Format, Examples, Samples, Topics

Letters are an effective means of communication. In spite of the advent of modern technologies like cellphones and SMS, letters still hold their important and prominent place in the field of communication.

Types of Letter Writing Pdf

1. Formal letters: These letters are written in formal situations. These are written to organizations, firms, government authorities, editors and school authorities, etc. The purpose of a formal letter is related work, business, permissions, etc.

2. Informal letters: These letters are written to friends and relatives. These are informal in the manner of language, style and content. These are more expressive, emotional and personal. The purpose of an informal letter is only to exchange news and information regarding friends and family.

Parts of A Formal Letter Pdf

  1. Sender’s address
  2. Date
  3. Receiver’s name and address.
  4. Salutation: Form of address/greeting like ‘Dear Sir’.
  5. Subject: Reason for writing the letter.
  6. Body of the letter: This contains the description of the contents. It should be written in simple, direct and formal language. The content should be conveyed in three paragraphs. The first paragraph is introductory, a restatement of the subject. The second paragraph should state the problem/ issue in detail. The third paragraph states what is expected of the receiver of the letter. It should contain any suggestions that the writer wants to giye, for example, to municipal authorities, etc.
  7. Subscription: This is the leave-taking note and depends upon the relationship between the writer and the addressee, such as ‘yours faithfully’ and ‘yours sincerely’.
  8. Signature of the person and full name who has written the letter, in capital letters within brackets below the signature.

Apart from the format, the expression is also an important part of letter writing. The ideas should be expressed in a logical sequence with coherence, using correct grammatical structures. A formal letter should always be precise, to the point, crystal clear and easy to understand. It should be written in legible handwriting.

Important: Note the openings and closings.

  • Dear Sir/Madam yours faithfully
  • Dear Mr. Lalit Gupta / Dear Mr. Gupta ……………… yours sincerely

Letter To The Editor

Sender’s Address
Or
Examination Hall
Date
The Editor
Name of the newspaper Address
(Salutation) (Dear Sir/Dear Madam)
Subject: ___________.
Body of the letter

  • 3 paragraphs
  • leave one line between paragraphs
  • start fresh paragraph from the margin

Yours faithfully
(Name)

 Placing Orders/Cancelling Orders

Address Given
Date
Ref. No. _____________
The manager
Name of the company
Address of the company
Dear Sir/Dear Madam
Subject: _____________Body of the letter:

  • Ref. to quotation dated
  • List of requirements/items to be ordered
  • Date on which delivery is required
  • Mode of payment
  • Items to be in good condition and as per requirement.

Yours faithfully
Name
Designation

Letters of Complaint

Address Given
Or
Examination Hall
Date
The Manager
Name of Company/Agency
Address
Dear Sir/Madam
Subject: _____________.
Body of letterPara I

  • Purchased
  • When?
  • Where?
  • What? Model/Brand
  • Bill No.

Para II – Technical complaints (at least 3 points)
Para III – Since the _____________ (item) is under warranty, so kindly replace it within days. Failing which, I/we will be forced to move the consumer court.

Yours faithfully
(Name)

Letters of Request

Address Given
Or
Examination Hall
Date
Designation of the authority concerned
Name of department
Address
Dear Sir
SubjectBody of letter
• Introduction
• Request for – What is required and why?
• Statement of showing gratitude.Yours faithfully
Name

Letters of Enquiry

Address Given
Or
Examination Hall
Date
The Principal
Name of Institute
Address
Dear Sir/Madam
Subject: Inquiry regarding _____________.Body of letter
Para I – After reading your advertisement regarding _____________. I wish to make certain inquiries.
Para I – Duration of course Fee structure No. of students per batch Transport facilities
Para III – I will be grateful if you could send me the latest brochure along with the enrolment form enabling me to register in the course at the earliest.Yours faithfully
(Name)

Applications for Job/Letters for Job

Covering letter + Biodata Address Given
Or
Examination Hall
Date
The personnel Manager/Principal of School
Name of company/school/organisation
Address
Dear Sir/Madam
Subject: Application for the post of __________.Body of the letter

  • Refer to the advertisement
  • Reason for applying
  • Stating the suitability

Yours faithfully
Sign
Name

Enclosure :

  • Biodata
  • References
  • Testimonials

BIODATA
Name :
Father’s Name :
Address :
D.O.B :
Age :
Educational Qualifications

Exam Board/University Year Division %

Experience

•
•

References :
1. Name :
Designation :
Institution :

2. Name :
Designation :
Institution :
Place :  ……………………….                                                       Sign: ……………………….
Date : ……………………….                                                         Name: ……………………….

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